Note: Fee change January 1, 2014.
Effective January 1, 2014, the fee for certified copies of birth certificates will be $28 in accordance with Assembly Bill 1053. This fee will affect all requests processed in 2014. Therefore, if you mail your request the last part of December 2013 please submit the new fee.
Birth certificates are used for many official governmental purposes such as Social Security, passport applications and school enrollments. They are sometimes used for non-official registrations such as little league. You can purchase a certified copy of a birth certificate in person at the County Clerk-Recorder's office at 555 County Center, First Floor,
Our office hours are 8am to 5 pm Monday through Friday.
Payment types accepted in the office are cash, checks, and credit or debit cards (Visa and Mastercard only).
San Mateo County does not accept online orders; however, for your convenience, you can process online requests through an independent company that we have partnered with to provide you this service; VitalChek Network, Inc. VitalChek can be reached through its website, www.vitalchek.com, An additional fee is charged by VitalChek for using this service, and all major credit cards are accepted, including American Express®, Discover®, MasterCard® and Visa®.
Application for certificate
Mailed requests for certified copies of birth certificates must be accompanied by a notarized application. (Application form will require the latest version of Adobe Acrobat Reader which may be downloaded for free.) Mail the application with the required payment in a preprinted check (payable against a USA bank) or money order only to the above address- Attn: Vital Records.
Make checks payable to San Mateo County Clerk-Recorder.
Processing time may take several days. Please expect to receive your copies via regular mail in approximately two weeks. If you wish to expedite your request you may choose to send it via overnight mail. If so, please include a pre-paid overnight return envelope along with your notarized application and check or money order. Certificates from the years 1865 to 1965 may require an additional two days for processing.
Common examples of situations requiring a birth certificate amendment include: change of paternity, adoption, court-ordered name change, or gender reassignment, among others. The final approval and registration of all amendments must be completed by the State Office of Vital Records. However, our office can perform the preliminary review of an application to amend a recently issued certificate (less than 3 months) that has not yet been registered by the state office. You can call us to check that status. After state review and approval of the application, all new, amended certificates originate from the state office, after about two months of processing time. The state will provide our office with a copy of the amended certificate for our local files.
Please see the state's website for instructions and official forms: www.cdph.ca.gov/certlic/birthdeathmar/Pages/CorrectingorAmendingVitalRecords.aspx