Recorder's Division

How to Record A Document

 

Each document presented for recording must conform to the following basic document requirements:

Name(s) of Person(s) Requesting Recording (Govt - 27361.6)
The upper left-hand corner of each document is intended for use by the public to show the person(s) requesting recording.

 

Return Address (Govt - 27361.6)

The upper left-hand corner of each document is intended for use by the public to show the name and address to whom the document should be returned.

 

Legibility / Photographability (Govt - 27361.7)

Whenever a document or portion of a document is not sufficiently legible to produce a readable photographic record, a legible copy may be attached and shall be certified by the party creating the copy to be a true copy of the original. Legible copy also pertains to notary seals, certificates and other appendages.

 

English Language Translation (Govt - 27293; AG OPINION 82 - 1209)


  • The County Clerk will provide customers with a state website, which contains a master list of Certified Court Interpreters, who are in good standing with the Judicial Council.
  • An English translation must be attached to the document.  The Certified Court Interpreter must complete a translation declaration form, and declare under penalty of perjury that the translation is true and correct.
  • The County Clerk confirms registration of the court interpreter on the statewide database.  The County Clerk then completes a translation certification document.
  • The English translation, the translation declaration form completed by the registered court interpreter, and the translation certification form completed by the County Clerk must be attached to the document presented for recording.

Title of Document (Govt - 27324)

All instruments presented for recordation shall have a title or titles on the first page indicating the kind of document or documents the recording contains.

 

Names of Party(ies) to be Indexed (Govt - 27280.5)

Names of party(ies) to be indexed shall be legibly signed, typed or printed.

 

Signatures (Govt - 27201(B), 27280.5; CC - 1213, 1218)

Signatures must be original, unless the document is a certified copy issued by the appropriate custodian of the public record.

 

Many documents have specific requirements that are not listed here. Consult your title company, lawyer or accountant for guidance.

Text taken from the Document Reference Manual for the County Recorder's Association of California.