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Recorder's Office: How to Record a Document :
Guidelines
for Preparing Standard Form Documents |
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- Document Size
Paper sheets 8 1/2" x 11" in size are the standard size
for recordable documents. (Government Code Section 27361.5)
Larger page sizes up to a maximum
of 8 1/2" x 14" may be recorded for an additional
fee of $3 per page (GC 27361). Sheets larger than 8 1/2"
x 14" cannot be recorded
- Paper Quality
White, 16 lb. bond paper is preferred. Heavier paper is
acceptable.
- Print Requirements
Black print on white paper is preferred. Type on the first
page must be a minimum of 10 points in size. On subsequent
pages, 8-point type is preferred, except where other requirements
are established by statute.
- Additional First Page Information
The tax statement address goes on the bottom of the first
page of deeds. (GC 27321.5)
- Reservation of Recorder's Space
A 2 1/2" x 5" space at the top right of the first page must
be kept clear for the Recorder's use. This is a requirement.
(GC 27361.6)
- Document Title
The document title shall appear on the first page, immediately
below the spaces reserved for the return address and the
Recorder. The space reserved for the return address and
the Recorder's use is an area 2 1/2" deep extending
the full width of the top of the page. (GC 27324)
- Margins
A page margin at least 1/2" wide on both sides of the page
is required on all pages. (GC 27361.6)
- Return Mailing Information
The top left 2 1/2" x 3 1/2" space on the first page is
to be used by the public for the return mailing address
and identification of the person requesting the recording.
(GC 27361.6)
- Top-of-Page Space Requirements
A separate first page may be used if the top-of-page space
requirements cannot be met. These top-of-page requirements
(Top Requirement) are listed above in paragraph numbers
5,6, 7 and 8.
- Exhibits
Should be on separate pages and properly marked.
In order for a document to be recorded,
a document must:
- Be authorized or required by law to be recorded. (GC 27201)
- Meet statutory requirements for that document.
- Be submitted with the proper fees and taxes. (GC 6301,
27201, 27361)
- Contain sufficient information to be indexed. (GC 27201,
27288.1, CC etc)
- Be photographically reproducible by microphotographic
process. When document text, including the notary seal,
is not sufficiently legible the recorder may require the
attachment of a legible copy to the original. The copy must
be certified by the party creating the copy under penalty
of perjury as being a true copy of the original (GC27201,
27361.6, 27361.7)
Other Recording Requirements
- Property must be located in the county where the document
is presented for recording. (CC 1169)
- Document must be properly acknowledged, unless exempt.
(GC 27201, 27289, 27282, 27285, 27287, 27288, CC 1189)
- Documentary Transfer Tax Declaration must be completed
and signed for all deeds.
- Location of land transferred (incorporated
city or unincorporated area) must appear on the face of
the document. (R& T 11932)
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